Board Member Descriptions

Board Position Descriptions:

 PRESIDENT  

  • Shall oversee the entire organization to ensure the smooth operations of MCCTA.
  • Shall be the official spokesperson for MCCTA for external purposes.
  • Shall preside over the MCCTA Board meetings and general meetings.
  • Shall have an agenda set for all meetings.
  • Shall have a working knowledge of parliamentary Procedures, Robert’s Rules of Order, and shall see that the by-laws of the organization are followed.
  • Shall maintain regular meetings with the Faculty Advisor and Vice President.
  • Shall approve priority points set by the Secretary.
  • Shall have voting power.

 VICE PRESIDENT

  • Shall be first in command in the absence of the President. This includes taking over all responsibilities and duties of the President.
      1. In the event of permanent replacement during the current term, the Vice President must be approved for President by the faculty advisor.
  • Shall be the liaison between alumni and the club.
  • Shall be the student organizer for the Hall of Fame.
  • Shall oversee necessary disciplinary actions for all members as per discretion of the Board as a whole.
  • Shall maintain regular meetings with the Faculty Advisor and President.
  • Shall organize and assist with special events and community service projects.  
  • Shall have voting power.

 TREASURER

  • Shall be the official manager of all the MCCTA funds, keeping neat and accurate records of all financial transactions.
  • Shall work with the President in formulating a budget.
  • Shall attend the mandatory Budget Meetings.
  • Shall make a report at the weekly MCCTA Board meetings on the financial status of the club.
  • Shall preside over “financial meetings” that will take place before each production in order to educate the production manager(s) of the most recent policies and procedures regarding the club’s funds.
  • Shall act as the financial liaison between the Board and a production team to keep them updated on specific show budgets and should maintain and update a Google document with the working budget.
  • Shall oversee the Apparel Sales Sub-Committee which consists of Secretary and Director of Club Marketing.
  • Shall have voting power.

 SECRETARY

  • Shall take roll call at all meetings.
  • Shall take accurate minutes at all Board meetings and shall have them prepared for the approval of the Board at the beginning of the following meeting.
  • Shall distribute priority points.
  • Shall maintain guild points.
  • Shall generate all the official communication (such as correspondence and memos) between the Board and general members.
  • Shall assist the Apparel Sales Sub-Committee which consists of the Treasurer and Director of Club Marketing.
  • Shall act as club archivist.
      1. Collect show posters, programs, news clippings, etc. with the help of the Faculty Advisor.
      2. Make sure photos are taken for each show during the season.
      3. Ensures that the MCCTA archival hard drive is updated with the collected materials
  • Shall have voting power.

MANAGING DIRECTOR OF MAINSTAGE & EXPERIMENTAL THEATRE

  • Shall be the supervising production manager of Mainstage and Experimental Theatre Guild (ETG) MCCTA productions.
  • Shall be the acting production manager of one MCCTA production during the course of their term.
  • If a production manager is not found for a show, said director must assume the role, or find an appropriate club member to do so.
  • Shall oversee the production managers for the Mainstage and Experimental productions.
  • Shall create & update a Google Document of production teams for each semester with their fellow Managing Director.
      1. List every member of each production team, specifying whether they are a student or a hired staff member.
      2. Highlight those positions yet to be filled and remind the Board of said positions.
  • Shall complete any necessary paperwork and/or tasks that must begin prior to production manager appointment.  This includes, but is not limited to:
      1. Organizing the John P. Anderson Playwriting Competition
  • Shall head the reading committee for Mainstage Theatre.
  • Shall head the reading committee for Experimental Theatre.
  • In the case that any of said productions are co-produced with the Marist Theatre Program, the Managing Director of Mainstage & Experimental Theatre shall collaborate with the Director for play selection and act as a student representative.
  • Shall act as Student Representative on the John P. Anderson reading committee.
  • Shall have voting power.

 MANAGING DIRECTOR OF DINNER, MUSICAL & CHILDREN’S THEATRE

  • Shall be the supervising production manager of Dinner Theatre, Musical Theatre, and Children’s Theatre MCCTA productions.
  • Shall be the acting production manager of one MCCTA production during the course of their term.
  • If a production manager is not found for a show, said director must assume the role, or find an appropriate club member to do so.
  • Shall oversee the production managers for the Dinner Theatre, Musical, and Children’s Theatre MCCTA productions.
  • Shall create & update a Google Document of production teams for each semester with their fellow Managing Director
      1. List every member of each production team, specifying whether they are a student or a hired staff member.
      2. Highlight those positions yet to be filled and remind the Board of said positions.
  • Shall complete any necessary paperwork and/or tasks that must begin prior to production manager appointment. This includes, but is not limited to:
      1. Attending a meeting with Student Affairs/Sodexo about Dinner Theatre.
      2. Writing and sending letters to elementary and pre-schools for Children’s Theatre.
  • Shall head at least two of the three reading committees under this position. Shall delegate the third reading committee to another Board member.
  • In the case that any of said productions are co-produced with the Marist Theatre Program, the Managing Director of Dinner, Musical & Children’s Theatre shall collaborate with the Director for play selection and act as a student representative.
  • Shall have voting power.

MANAGING DIRECTOR OF TECHNICAL THEATRE

  • Shall preside over the technical aspects of the theatre, including sets, lights, and sound.
  • Shall oversee the safekeeping and maintenance of all related supplies and materials.
  • Shall serve as a resource person for this division.
  • Shall serve as a technical director or designer for at least one production per term, and will continually strive to train others interested in said division.
  • If a designer is not found for a show, said director must assume the role, or find an appropriate club member to do so.
  • Shall ensure that necessary board operators are being found for all productions.
  • Shall ensure that strike and maintenance is sufficiently completed after every production, and shall ensure that all changes and necessary follow-ups be completed.
  • Shall have voting power.

CHAIRPERSON OF STAGE MANAGEMENT & PROPERTIES

  • Shall oversee technical aspects of the theatre including props, stage managers, assistant stage managers, and headsets.
  • Shall oversee the safekeeping and maintenance of all related supplies and materials.
  • Shall serve as a resource person for this division.
  • Will be the stage manager or properties master for at least one production per term, and will continually strive to train others interested in said division.
  • If a master or manager is not found for a show, said chairperson must assume the role, or find an appropriate club member to do so.
  • Shall schedule props closet clean-outs per semester, if necessary.
  • Shall have voting power.

DIRECTOR OF CLUB MARKETING

  • Shall serve as a resource person for this division.
  • Shall act as publicity representative for one production per term.
  • In the case that the Director of Show Publicity has already filled a position within the given semester and positions are still vacant, the Director of Club Marketing must assume a publicity representative role.
  • Shall oversee and assist with publicizing all club special events (non-shows).
  • Shall oversee all club publicity (i.e. season posters/brochures).
  • Shall assist the Apparel Sales Sub-Committee which consists of the Treasurer and Secretary.
  • Shall update and maintain the club’s social media outlets (such as Facebook, Twitter, and Instagram) and shall encourage the use of new media outlets.
  • Shall oversee the publicity of General Member Meetings.
  • Shall act as club “Webmaster.”
      1. Shall update the Webpage after every Board meeting, as deemed necessary.
      2. Shall keep up-to-date information regarding auditions, show dates, and other related information, including pictures and news articles.
  • Shall review any written communications on behalf of the club with assistance from the President and Vice President.  
  • Shall assist with the organization of advertising MCCTA as an entity, both on and off campus.
  • Shall periodically assess the effectiveness of advertising strategies.
  • Shall have voting power.

 DIRECTOR OF SHOW PUBLICITY

  • Shall serve as a resource person for this division.
  • Shall oversee the publicity representatives for each production within the current season.
  • If a representative is not found for a show, said director must assume the role.  In addition, said director must serve as the publicity representative for at least one show per term.
  • Shall review any and all visual representations of all productions, (i.e. posters and programs).
      1. Revisions must be made prior to submission for Board approval. All posters must be sent to the set editing committee.
      2. Shall ensure that the production manager has supplied photocopies of rights & contracts and ensures they are followed properly.
      3. Shall work closely with the Chairperson of Box Office & House for program-editing committees.
  • Shall oversee the publicity representative postings on the club’s social media outlets regarding productions (such as Facebook, Twitter, and Instagram) and shall encourage the use of new media outlets.
  • Shall be responsible for posting all show publicity materials on YouTube.
  • Shall have voting power.

CHAIRPERSON OF BOX OFFICE & HOUSE

  • Shall serve as a resource person for this division.
  • Will be the respective designer for at least one production, and will continually strive to train others interested in said division.
  • If a manager is not found for a show, said chairperson must assume the role, or find an appropriate club member to do so.
  • Shall seek out and make suggestions of individuals to fulfill manager roles that will subsequently be approved by the Board, if necessary.
  • Shall be supervisor for House Design, Program Design, Ticket Design, and Box Office operations.
  • Shall keep accurate record of ticket sales.
  • Shall ensure that the Box Office Manager for said production prepares the cash box for each show.
  • Shall be on the editing committee for programs and tickets.
  • Shall have voting power.

CHAIRPERSON OF COSTUMES & MAKE-UP

  • Shall serve as a resource person for this division.
  • Will be the respective designer for at least one production per term, and will continually strive to train others interested in said division.
  • If a designer is not found for a show, said chairperson must assume the role, or find an appropriate club member to do so.
  • Shall schedule costume loft clean-outs per semester, if necessary.
  • Shall have voting power.